Admin & Welfare Manager

Tel Aviv ‑ Full-time

About The Position

BeyondMinds is looking for an Admin & Welfare Manager, energetic, multi-tasker, and people person to run all office administrative-related issues & Welfare activities. The Admin & Wellbeing manager will be responsible for maintaining a pleasant work environment and promoting people’s happiness in the organization. 


Requirements

  • Previous experience as an office admin & wellbeing in the high-tech industry – advantage 
  • Significant and proven experience in planning, managing and executing small and large-scale events with great attention to detail. 
  • Obsessed with operations and making others around you be happy. 
  • Team player and service-oriented person. 
  • Can-do attitude, open-minded, planning and administration skills, self-starter, friendly, approachable. 
  • Excellent communication skills- the position requires working cooperatively with all employees and management. 
  • Multitasker with the ability to prioritize tasks in a dynamic, fast-growing environment. 
  • Creativity, attention to detail, and problem-solving skills. 
  • Ability to work independently. 
  • Comfortable in an ever-changing, rapid-growth environment. 
  • Excellent written and verbal communication skills (Hebrew and English) - must 
  • Strong attention to detail and follow-through in a fast-moving and changing environment - must 
  • Graphic design skills - advantage Requirements 
  • Proficiency in Microsoft Office (Excel, Word, Powerpoint) and email tools. 


What You'll Be Doing

  • Manage and execute the day-to-day administrative activity of the company to ensure smooth operations. Including maintenance, supplies, equipment, grocery shopping, etc. 
  • Responsible for all office logistics and supplies (Parking, Kitchen, office equipment, etc.). 
  • Administer Onboarding/Offboarding of employees 
  • Assist in the office expansion project. 
  • Support the HR’s recruiting processes- screening CV’s, contacting candidates, scheduling interviews. 
  • Operate HR processes as onboarding, offboarding, employees personal updates, and preparation of HR documents 
  • Support and operate employees life cycle events and processes 
  • Provide back-office support, contacting and coordinating with suppliers, and take care of different operative responsibilities 
  • Manage day-to-day office operations, including food and other supply orders, managing cleaning services, deliveries , etc. 
  • Manage relationships with vendors – searching and negotiation with potential external suppliers, external suppliers related to the office (IT, technologies, groceries, Happy Hours, etc.). 
  • Tracking office supply costs against pre-existing budgets. 
  • Coordinating office activities and operations to secure efficiency and compliance to company policies. 
  • Ensure a pleasant working environment and smooth ongoing operation of all administrative needs. 
  • Manage employee wellbeing plans, including events, celebrations, wellness activities, holidays, divisional team fun days, happy hour, and more.  
  • Guide and support managers with their unit’s welfare plans 
  • Manage the well-being budget 

 

 

 

About Us

BeyondMinds helps enterprises achieve sustainable value from AI and accelerating their AI transformation journey. We’ve developed a production-centric enterprise AI platform that provides the building blocks for resilient AI solutions, withstanding extreme data conditions of real-world production environments.

On top of our platform, we are creating our marketplace of production-grade AI applications that can be hyper-customized to each customer’s data, environment, and business KPIs – addressing our customer's particular business needs and pain points. These AI solutions are self-adaptive and delivered as a service - staying up to date and on-the-rails even when our customer's data changes.

Founded in 2018, BeyondMinds serves Fortune 1000 companies around the world, with offices in Tel Aviv, London, and New York.

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